All travel by MUSC employees is subject to the regulations outlined in Chapter 7 of this manual, entitled "Travel." Expenditures for travel may be charged to Sponsored Projects in accordance with OMB Circular A-21-Section J48, specific sponsor guidelines, and specific award terms and conditions.
Reimbursement for travel costs is generally limited to individuals being paid from or supported by the sponsored award. See Procedure 4-3.11.1: Charging Travel for Consultants and For-Profit Entities to a Sponsored Project for regulations on charging consultant and for-profit entity travel costs.
Per diems must be adjusted downward if meals for project meetings are being charged separately to the Sponsored Project.
Travel for patients under NIH clinical research projects, including costs of public transportation may be allowable if research patient care is an approved activity of the project.
Travelers are expected to book the lowest-priced, nonstop coach class airfare available and should be encouraged to take advantage of discount fares for airline travel through advance purchase of tickets where travel schedules can be planned in advance.
Refer to Circular A-21 and the NIH Grants Policy Statement for Federal requirements concerning domestic vs. foreign travel and airfare restriction.
Questions regarding travel expenditures should be addressed prior to the travel to the appropriate Grants and Contracts Accounting Accountant based on departmental assignment (see Distribution of Grants by Administrator) or at 792-2850.